The benefits of our resource booking solution:

Saves time:

The solution presents the user with all the information they need to make sure that all the aspects of the meeting are managed and that no items get overlooked.

Improved efficiency:

The solution presents the user with all the information they need to make sure that all the aspects of the meeting are managed and that no items get overlooked.

Improved workflow:

The solution manages the complete workflow, effortlessly updates service providers and applied business rules to ensure everyone is kept in the loop and that no items are double booked.

Click here to know more about resource scheduling software: https://myrendezvous.net/resource-scheduling-software/

The benefits of our space utilization software

Real time usage data

Using our advanced sensor technology, you can pinpoint accurately how your space is being used or, indeed, not used. Inaccurate and biased manual surveys are consigned to the trash.

Easy to use

An attractive dashboard enables you to quickly analyse usage patterns and the floorplan shows graphically where the available spaces are.

Reduced no shows

Based on your business rules, space and desks can be automatically re-allocated when you have a “no-show”. For example, a desk can be reallocated if it has been unoccupied for 2 hours.

Click here to know more about Rendezvous space utilization software : https://myrendezvous.net/sensor-technology-space-utilization/

The benefits of Rendezvous catering software

Dramatically reduce wastage

Rendezvous does more than help your maximize your meeting space. Its catering software helps you reduce wastage on food and drink, while making sure attendees have their food and drink needs perfectly met.

Drives the guest experience

You can use Rendezvous food booking software to order meals to be delivered during meetings, and also make sure refreshments such as tea and coffee arrive exactly at the times you specify. The food and drink ordering software also allows you to order food and beverage that takes into account special dietary requirements.

Flexibility

Rendezvous food booking software also responds effortlessly to any amendments you need to make in your arrangements. Meetings in any organisation — particularly a large one — are subject to a lot of changes including the number of people attending, the venue and time.

Enhanced communication

This smart food software automatically responds to any changes and automatically informs your catering providers. This is particularly important in organisations that have outsourced their catering. It maintains good communications with your providers and avoids unnecessary waste that can take a bite directly out of your bottom line.

Click here to know more about Rendezvous Catering software : https://myrendezvous.net/catering-software/

The benefits of our digital signage integration

Time saving

Staff can quickly find an available room and book it directly on the touch panel — all fully integrated with Rendezvous.

Flexible

Our solution works with all the leading suppliers such as Evoko, Crestron, Harman AMX and Apple. We can even provide a custom solution.

Easy to use

Colour coding and clear informative text enable your staff to quickly see when a room is occupied and for how long and by whom.

Click here to know more about Meeting room digital signage : https://myrendezvous.net/software-solutions/digital-signage/

Magic Johnson once said: “All students should have the opportunity to receive their high school diplomas and be fully prepared for college or the workplace.”

But what exactly do we mean when we talk about the workplace in 2019 — and what sort of working environment should we REALLY be getting people ready for?

The work environment is not what it was just ten or 15 years ago. In those days, we rocked up to our place of work, sat at our own desk from 9 to 5 (if we were lucky…) then went home and switched off.

We moaned a lot about it, too, as I recall…

Today, we see our workplace all around us — in the office, the coffee shop, the mall, at home. As the Business Dictionary describes it, the 2019 work environment is:

“A location where a task is completed.”

That’s simple and correct.

It sounds free, right? It sounds productive and empowering.

It sounds like success.

But as a business, how in the world do you hang onto your workforce in the face of all this freedom, control the free-range working environment and make sure your workers fulfill your requirements?

Read more on workplace transformation.

Your organization can’t control the places your employees work outside your office, although you do need to lay down ground rules about what’s safe and acceptable, such as no accessing secure or sensitive information in public spaces.

So in this article, I want to concentrate on the working environment you provide for your staff, the physical place even the most agile of them visit to sit down with colleagues, take part in meetings and collaborate.

The place that’s costing you a fortune ever month.

Money-zine.com defines the working environment as:

“The surrounding conditions in which an employee operates.”

That’s a good definition too. And as the workplace owner or manager controlling those surrounding conditions you can make it go right or wrong for your business and your employees.

Surrounding conditions can mean two different things:

• Physical conditions — e.g. how hot or cold your workplace is, what type of space is available, how noisy it is
• Equipment — e.g. are collaboration tools such as video conferencing or AV available? What other equipment do your workers need or have available?

When does it go wrong?

• When your workspace is not set up to support modern ways of working.
• When workers end up wandering around the building looking for somewhere to sit down and work, or hold a meeting
• When your workers are uncomfortable because it’s too hot, too cold or noisy
• When meetings fail because no-one shows
• When no-one wants to arrange a video conference because it’s too much admin and the equipment isn’t always available when they need it.

So how do you make it go right?

Easy. A good workspace management system lays all these issues to rest, making your operations more efficient and delivering an effortless agile working environment where people can just get on with their jobs.

Here’s how it works:

Agile workers use an app to locate and book the desk or meeting space they need easily, even when organizing a meeting across multiple locations or time zones.

If they need a quiet desk in a cool place, they can specify that.

Up-to-date inventory control means they can identify the equipment they need at each location and book that, too — and they can even add catering in the same transaction.

It’s all dragged and dropped into the familiar Outlook calendar thanks to good integration, and any changes are notified automatically to everyone who is taking part — even the caterers.

Boom — done.

On average, arranging the perfect meeting with meeting room booking software takes less than 30 seconds.

This process cannot take away the stress that’s inherent in doing a tough job well, but it can remove a whole world of pain:

• frustration with badly-organized meetings
• boredom with menial tasks
• confusion with colleagues
• embarrassment in front of clients.

So workers feel a little better about their jobs, which impacts positively on their wellbeing and job satisfaction and makes it more likely you will retain their talent.

Making operations more efficient in this way also means everyone gets more done, which works for the whole organization.

Utilization reports linked with occupancy sensors give you a full view of how your space is being used in real time, which informs good planning decisions that drive efficiency and economy.

This level of insight provides a better picture of what — as Magic Johnson advises — people can be prepared to expect when they come to work.

Our ways of working have changed dramatically, and will continue to change, maybe in ways we haven’t yet imagined. We’ll have to go on re-defining exactly what we mean by the workplace environment, again and again.

But one thing is sure.

Workplace technology will keep on adapting to respond to those changes — and will always provide a valuable resource when it comes to keeping your workforce happy, healthy and productive.

In just five to ten years, we’re going to be attending video conferences as holograms, according to one recent report by video collaboration expert Scott Wharton.

In Yale Insights, he says: “Video conferencing won’t be nearly as good as being there – it’ll be better.”

So is your organization already in danger of being left behind because you’re hung up on using just Outlook?

That’s no way to be. Video conferencing brings together teams from anywhere in the world with their clients in other countries and time zones – at low cost.

Distributed teams can work around the clock effortlessly to move your company forward.

But to make it happen, you need to be able to book meetings with multiple-locations and in different time zones.

You can do that in Outlook. But the process is complicated, and the time it costs and errors it creates can slow you and your organization down.

In fact, it could be doing this every day of the working year.

So what’s the best way to manage multi-location, multi time-zone meetings?

Let’s compare using just Outlook with state-of-the-art meeting room booking software.

Your ‘just Outlook’ experience

In Outlook, making multi-location, multi time-zone bookings is a complicated and time-consuming task.

You have to:

This booking process takes a massive 30 minutes on average.

That’s 30 minutes for EACH meeting.

As your company grows, the number of meetings increases, and now you have to dedicate employees completely to managing meetings.

Even then, you can still only manage a maximum of three time-zones this way.

Your meeting room booking software experience

If you have access to an enterprise-level meeting room booking software you just:

This booking process takes 2 minutes on average

For a busy person organizing 10 multi-location video conference meetings a month, the time saved with meeting room booking software is over 4.5 hours.

That’s not to mention the human cost of frustration and the burden of carrying out repetitive, boring and unnecessary admin tasks.

Why video conferencing = wellbeing + talent retention

Today, organizations need to work hard to retain talented employees, and most wish to create working environments where wellbeing is a priority and people can enjoy getting on with their jobs, without tedium or delay.

Collaboration tools like video conferencing and AV are a modern miracle when it comes to enabling innovation and productivity, and in bonding teams together across distances. They reduce frustration and promote happy working.

In addition, they reduce an organization’s carbon footprint and cut travel costs, as well as saving workers time sitting in traffic.

Sounds good, right? And it is when it works right – but it’s also been shown that employees shun these modern meeting methods if they find them hard to organize.

So what it adds up to is this:

You could actually be slowing the geographical growth of your company by failing to create perfect meetings the easy way – and putting a crimp in the collaborative power and productivity of your workforce.

You could even be making people unhappy at work by putting ‘just Outlook’ admin in their way.

And in five or 10 years, when holograms are sitting down to talk serious business, your company most certainly won’t be joining the party.

So the question is if you really want to grow can you afford to let using ‘just Outlook’ slow you down?

Or do you want to book a demo of Rendezvous meeting room booking software right now – before it’s too late?

The benefits of our digital signage integration

Time saving
Staff can quickly find an available room and book it directly on the touch panel – all fully integrated with Rendezvous.

Flexible
Our solution works with all the leading suppliers such as Evoko, Crestron, Harman AMX and Apple. We can even provide a custom solution.

Easy to use
Colour coding and clear informative text enable your staff to quickly see when a room is occupied and for how long and by whom.

A choice of hardware solutions
iPad
Easy to view calendar to display meetings by day
Automated ability to start, stop or even extend a meeting
Meetings in progress overview
Fast ways to book an urgent meeting
Easy facility for booking a future meeting in the same room
Email alerts when service issues need to be reported
The advantage is low cost, familiar user experience and industry standard hardware with Apple’s rock solid reliability (approximately 1.5% failure rate depending on version)

Are you looking for the tools to effectively manage your meeting room and event space?

Look no further — Rendezvous is the complete management solution you need.

With several years of experience of providing venue management software, NFS are well aware of the challenges faced by conference centers and venues which are often exacerbated by using manual or ad hoc processes to schedule rooms or to create function sheets which are often time consuming and disconnected as well as being prone to errors.

This wealth of industry experience which we bring to our clients has driven the development of the Rendezvous venue management software which has been designed to eliminate manual processes, such as creating function sheets, to enable them to focus on delivering the best event experience for their delegates.

“The pace of change has never been this fast, yet it will never be this slow again”.

That’s a quote from this year’s the World Economic Forum – and when you think about how it applies to modern working and workplace technology, it’s so accurate it’s almost scary.

Massive changes in the way people work are creating a huge challenge to organizations, and a big opportunity for companies who want to win.

So workplace technology clients are not just seeking a product supplier; they need a consultant, an experienced advisor and partner they can trust.

How do you tell the difference?

Product suppliers sell the features of their workplace technology, hoping they can convince you it’s a good fit for your needs.

Consultants ask you deep, functional, non-functional, cultural and sometimes confronting questions. The answers identify what the client REALLY needs – today and for the future.

What two key elements make up a consultative approach?

• Flexible offerings
• Expert knowledge

Flexible offerings:

Sales reps with a closed set of products can only make recommendations that suit the functionality of their products.

A consultant who understands the marketplace and has a flexible open ecosystem can create a tailor-made solution for your needs.

Did you know:

Workspace projects often launch 2+ years before go-live, particularly for new premises.

The scope and requirements creep throughout the project can be significant. It’s inevitable and can even be desirable, if you manage it properly.

Why?

Workspace management should be seen as a continuous process and not a project with an end date.

Here’s what happens when it goes badly wrong:

The solution you’ve been sold is based on a rigid set of requirements that have not changed up to the go-live date, even though it’s years since you first dreamed up the project.

Your workers move into the building and try to start using the new workplace technology.

But the space design no longer meets their fluid needs, and the solutions do not feel relevant.

Your disappointed workforce fails to fully adopt the technology and productivity and engagement fall.

And when it goes right?

Your consultant talks with you throughout the process and encourages you to think about your workspace as a living interface that flexes and reconfigures with your workers.

This process is built on data.

Your consultant analyzes behaviours constantly to see if they are desirable and to determine how your environment supports or discourages them.

With flexible offerings, you can make minor or even major changes to the solution set.

It means your workplace technology keeps pace with the most up to date needs of your users, long after go-live.

Too many workspace technology projects fail to deliver value because of:

Workspace projects usually go through a tender process including a Product Requirements Document (PRD).

The problem with PRDs is…

They often request features clientsdon’t need, but miss features they definitely do. 

Why?

Too often the client’s project manager writes the PRD, but fails to identify genuine needs.

Even worse, a supplier’s salesperson, write them, using questions that favour their own product.

So you ask the supplier: “can your solution do x, y and z?”

It’s easy for a supplier to say yes, but the real value lies in understanding WHY you have asked the question – and what you really want to achieve.

It means consultants like NFS can deliver outcomes in a more cost-effective way that fits better with your company culture.

“Business culture eats strategy for breakfast” – Mark Fields, President at Ford.

Right – and failing to realize it makes workplace technology fail because employees will not use it.

How we work with you to avoid this

At NFS, we combine our experience and knowledge of solutions with a deep understanding of your needs and goals to deliver planned outcomes and ROI.

Our super-flexible solution has a constantly evolving eco-system that is open to innovative third-party technologies.

It means our consultants work closely with you to flex your workplace technology so it stays relevant.

That’s one reason why our clients stay with us so long – our business relationships last an average of 7 years.

So when you ask us: “Can your solution do….?” we say: “What do you want to achieve?”

We’ll bend over backwards to accommodate your ideas, and offer extra suggestions based on best practice and our experience of similar challenges.

Best of all, you’ll know that our recommendations are not limited by an inflexible solution set or inexperience.

So forget suppliers with aggressive sales targets.

Working with NFS, you’ll be confident you are partnering with a trusted advisor motivated solely by client delight. That’s the true power of the consultative approach.

The benefits of Rendezvous desk booking software

Informed decision making

Our sensor technology enables facilities managers to make sensible decisions based on real-time data on how they utilize space — it removes all the guesswork.

It saves time
With full integration with mobile devices and Outlook it is easy for staff to book a hot desk ahead of time — safe in the knowledge it will be in their calendar and won’t be double booked.

It’s flexible
The system will free up desk space that has been booked and is subsequently not used. You can easily set up business rules to determine when the optimum time to do this is.

Supports agile working styles
Aside from scheduling, using our advanced data modelling it is possible to suggest effective changes to office configurations and ensure optimal usage of space.